Recruitment software · built in South Africa
The admin is gone.
You're a recruiter again.
A CV lands in your inbox. A minute later it's on your CV template and on its way to the client from your own email address, and you'll know when it's opened. Recruit 360 does the typing, the formatting, the posting and the screening. You do the recruiting.
45 minutes, on your own vacancy. Bring a job spec and a CV, and watch both become work you didn't have to do.
Looking for a job instead? Recruit 360 Jobs →
The part you get paid for
A CV arrives. Here's the next sixty seconds.
How it goes today
The CV is a PDF, so you convert it to Word with software you paid for, and the bullets come out wrong. Or you copy and paste it into your template, one section at a time, and fix the formatting by hand. You correct the spelling. You fill in the gaps from memory or a phone call. You save it as a PDF. You open Outlook, attach it, type the covering note, and send.
Thirty minutes, if nobody phones. So you'll do it today and send it tomorrow.
If you have recruitment software, first you type all of that into the system, because the “CV parsing” got half of it and spelt the rest wrong. Then you download the Word version and fix it anyway.
On Recruit 360
- 0:00The CV lands in your inbox. Typed, scanned or photographed, it doesn't matter.
- 0:20The candidate profile is ready. Work history, qualifications, skills, languages, photo. Extraction errors repaired, names kept as written. Checked against your database, so a likely duplicate is shown to you before it's created.
- 0:40It's on your CV template. Your design, your fields, your branding, on whichever of your templates you choose. There's nothing to download and nothing left to fix in Word.
- 0:55You glance at it. What was read from the CV is filled in; anything missing is blank, never invented.
- 1:00Sent to the client. From your own email address, inside the system, on a link, and you see when it's opened.
Spec to placement
Every step of the job, in the order you do it, without retyping any of it.
One vacancy, one screen, six tabs. Each step hands to the next with what you already know filled in, so the interview knows the candidate, the offer knows the interview and the placement knows the fee.
Take the brief, post the vacancy
The spec arrives by email or you take the brief on the phone. The vacancy is drafted from it, the closing date is set, and it's on PNet, CareerJunction, Careers24 and your website from one screen. Applications land already screened against it.
Applications and your own book, together
Shortlist from the screened applications, or ask Talent Finder who you already have. Held, shortlisted and regretted are one click each. Consent is checked before anyone goes out, so POPIA isn't a step you can forget.
CVs to the client, on a link
The shortlist goes to the client on your CV template, from your own email address. They open it on a link, comment on each candidate, and say who they want to see. You see when it's been read; the feedback is saved against the candidate.
Scheduled from the pipeline, not a separate diary
Pick the candidate, the panel and the time, in person or on a Teams, Meet or Zoom link. Everyone gets a real invitation; accept and decline come back to the interview. Let the candidate pick a slot from your availability if you prefer. Second rounds and final rounds are the same button. Reschedule once and everyone's updates go out. The outcome and what the panel said are on the candidate.
Recorded, countered and accepted on the card
Record the offer with the package, start date and expiry. A counter, an acceptance or a decline is one click, with the reason kept. An offer about to expire raises a task before it does.
Captured once; the money follows
Once the offer is accepted, it becomes a placement: fee, consultant split, start date and guarantee end filled from what's already there. Mark it invoiced, mark it paid. A fall-off inside the guarantee, a replacement or a contract extension is recorded against the same placement, and the desk report shows who billed what.
Sound familiar?
Most agencies run on software designed before the smartphone. Or on email, spreadsheets and memory.
It works, the way a manual gearbox works. Every task is a small retyping of something that already exists somewhere else. Here is what that costs you, and what happens to it on Recruit 360.
The product
One place. You stop switching, downloading, fixing up and hoping someone did it right.
Candidates, vacancies, clients, applications, adverts, email, interviews, placements and money, in one system that does the admin. You do the recruiting: place people, earn the fee, and keep your candidates and your clients happy.
Profiles without typing
CVs, typed, scanned or photographed, become complete profiles: work history, education, skills, languages, photo. Extraction errors repaired, names kept as written. Likely duplicates flagged before they're created.
Applications arrive the same way, complete, rather than as a PDF to retype.
Always ready to send
As many templates as you need, in your design and branding, with your choice of what goes on them. Any candidate goes onto any of them the moment you ask, so there's no download and no final tidy-up in Word.
Your inbox, inside the system
It feels like the email program you already use, with your signature pasted straight from Outlook, but it's built for recruiting: a CV becomes a candidate, a spec becomes a vacancy, CVs go to clients from your own address, and the candidate's or client's history shows every email, with the ones that matter kept on the record in one click.
Advertise once, everywhere
A spec in your inbox becomes a vacancy. Post it to PNet, CareerJunction, Careers24, Indeed, your careers page and your WordPress site from one screen. The closing date runs the adverts; you're warned a week out.
Screened as they land
Every application is read against the spec and ranked with a reason you can check. Held, regretted and shortlisted are one click each, and candidates hear from you, not from silence.
Search your book like you talk
“Sous chef, Winelands, R18k+, live-in.” Your own database, understood and ranked, with the matching phrases highlighted so you see why each person fits.
Type a company name
The company, the people most likely to be hiring (each with where it came from and when), and the roles they're advertising right now, so you call the one spending money on hiring this week. Ask the assistant for the clients you want; it finds them. A real pipeline, every conversation on the record.
Find candidates for the role
For any vacancy, suitable candidates found online and identified correctly, with what they do and where, ready for you to start the conversation. You write the message and you send it. Nothing is scraped and nobody is spammed in your name.
Recorded answers, on a link
A set of questions, sent to one candidate on email or WhatsApp. They record the answers in their own time, on a phone or a laptop, with no app and no login. You watch them with a transcript on the candidate's profile.
Feedback on the record
Your submissions, reviewed on a link. You see when they're opened, the comments land on the candidate, and interviews, offers and placements are tracked per client.
Diary and tasks, in one place
Your diary, your list and your team's, in the same system as the work they're about, so an interview is on the pipeline, a task is on the candidate, and WhatsApp and email show against the person they were about. You get the history of everything without anyone writing it down. How that works.
Real pages on your site, not an iframe
The WordPress plugin publishes every job as a proper page on your own website, with the job data Google reads, so your roles are found. Applying is as simple as dropping in a CV: the candidate's profile is created for them, so nobody gives up halfway through a form.
Placement to invoice, on the record
Commission splits, guarantee periods, fall-offs and replacements tracked from the placement itself. The desk report shows who billed what, without a spreadsheet.
Yourself, and your team
A calendar and a task list that know what you're working on.
Interviews are interviews on the vacancy, tasks sit on the candidate or the client they're about, and the owner can see the whole desk without asking anyone.
Tasks
- My Day. Everything overdue or due today, pulled together before you've had coffee. Snooze to tomorrow or next week, and it stays on the list until it's done.
- The system suggests the task. An interview with no feedback yet, an offer about to expire, a placement check-in due: it notices, you accept with one click, and the task is already linked to the candidate and the client.
- A task from an email. Raise it from the message itself. When a client thread goes quiet for two days, it raises a follow-up for you.
- Delegate, and know it's done. Put it on a colleague's list; they're told, you see it through. Lists group themselves by vacancy without any upkeep from you.
- Make a placement, get the checklist. Guarantee check-ins, paperwork and follow-ups appear on the right dates, on the right people's lists.
- The owner sees the desk. Who's carrying what and what's overdue, per person, without a Monday meeting to find out.
Calendar
- One week, everything. Interviews, client calls, offers and focus time, with your Google or Microsoft 365 calendar shown alongside. Read from your own mailbox. We keep enough about each message and event to show it in context, and fetch the body from your provider when you open it.
- Real invitations. The candidate and the panel get a proper calendar invite; their accept or decline lands back on the interview, so “pending” means pending.
- Clash check before you promise. Your own diary by name; your teammates as busy time only. See who's free before you give a client the slot.
- Let the candidate pick a time. Send a link; they choose from your availability and book a real interview that appears on the vacancy.
- Booked once, everywhere. An interview in the calendar is the interview on the pipeline, so there's no double entry and no stage left behind. Repeats and reminders included.
- Your team on one grid. Tick a colleague to lay their diary over yours. Cover for each other without a phone call.
How we use AI
Works the way you already work, minus the admin.
Nothing here is reimagined for the sake of it. The screens are the ones a recruiter already knows, and the assistant sits beside them and does the admin. Ask it what you need or tell it what to do. It reads, drafts, finds and proposes, and you decide.
Candidates, vacancies, clients, submissions, placements: the way an agency actually runs. The assistant speeds that up rather than replacing it with something you have to relearn.
A CV you send in, a drafted advert, a proposed shortlist: you see it first. Applications are the exception: they arrive already read and screened, because the candidate applied to you.
If it isn't in the CV, it isn't in the profile. Ranking explains itself in plain language you can check against the document.
Candidates and clients hear from you. The system drafts and you send, so nothing goes out with your name on it that you haven't seen. Two things the system does send by itself: an acknowledgement to anyone who applies, and, so that no candidate waits forever, a regret letter to an application nobody has answered by your cut-off date. The cut-off is yours to set.
AI work is paid in credits. You can set a monthly credit limit for each recruiter, and every credit spent is itemised on your AI usage page, so the bill is one you can check line by line.
Switching
Moving is the part everyone dreads. We do it for you.
Your current system holds years of work. It comes across, and it comes across cleaner than it left.
- Candidates, vacancies, applications and clients, with their history, notes and files.
- CVs come across attached, and read into a proper profile for the part of your book you want searchable. Scanned ones too.
- Duplicates merged on the way in instead of turning up a year later.
- Consent recorded on the way in, with how it was obtained noted against each candidate, so POPIA starts on day one rather than after a clean-up.
- A dry run first. You walk through your moved data before the real switch; we copy again on the day, so nothing done in between is lost.
An agency's working book, every open vacancy with its applications, eighteen months of candidates and every placement, moved and checked on a rehearsal copy first. The final copy runs overnight, so Monday starts on the new system.
Your team starts on Monday with their own candidates already in the system, captured and searchable.
An export of your candidates, clients, vacancies, applications and placements — with their documents and history — is one button for an owner or administrator, and nobody has to ask us for it. The download links for stored files stay open for seven days, so fetch the documents when you run it. It keeps working for thirty days after a subscription ends, so you take your book with you when you go. People you opened from Recruit 360 Jobs and never made your own are the exception: they are licensed for as long as you subscribe.
For the person who carries the agency
Built for the owner, too.
The database can't walk out the door
Every time someone opens a candidate, it's logged. Anyone who runs past their reading or export limit is stopped there and then and you are told; a nightly sweep raises the quieter patterns, such as a consultant working steadily through hundreds of CVs, on your desk the next morning. Every export is recorded too — who, which list, how many rows — and a burst of them is flagged the same way. Pulling the whole candidate or client book needs a role that can write, so a viewer can't.
POPIA is part of the process, not a binder
Consent captured where the candidate arrives, retention applied on a schedule, deletion that removes the record rather than hiding it. A register you can show the regulator is a by-product of normal work.
Hosted in South Africa
Your database, your documents and your backups live in South Africa. Passkeys and two-factor sign-in available to every recruiter, and enforced on every session once a recruiter turns them on.
You can see the desk
Who's working what, what's been submitted, what's been placed and what it earned, per recruiter, per client, per month. The report exists because the work was recorded along the way, so nobody fills in a sheet.
Pricing
Seats plus credits. Nothing hidden.
A seat is a recruiter with the whole system. Credits pay for the AI work (reading CVs, screening, drafting), with a monthly allowance included and a limit you can set for each recruiter. There are no per-advert fees for your own careers page.
Prices exclude VAT. AI credits are billed on use at a rate you can see on your AI usage page. Where you have set a monthly limit for a recruiter, work that would pass it is refused before it runs. Automatic top-ups are off unless you switch them on, and you set how many packs a month they may buy.
Book a demo
Bring a job spec and a CV. Leave with both done.
Forty-five minutes on your own vacancy, not ours. You'll see the CV become a candidate and the spec become adverts.
- Your CV read, checked and on your CV template, live, while you watch.
- Your vacancy posted to the job portals you already pay for.
- A company you'd like as a client: who decides there, and what they're hiring.
- Your own questions on migration, POPIA or pricing, answered by the people who built it.
- Prefer to ask an AI assistant about us first? Go ahead. Then book.